SECUREDD takes your privacy seriously.

For the purposes of the Data Protection laws currently applicable in theNetherlands, marketing information gathered during your site visit and/or your contact with us will be logged and controlled by us. We are, therefore, the Data Controller for this type of data. The basis for processing this type of data is Legitimate Interest. Your data will be retained for a period of two years following the last contact between us. You retain the right to opt out of this type of communication should you choose to do so.

Information we collect from you, where you choose to provide it to us via this website, enables us to send you information about products and services. By providing us with your information, your consent and selecting your preferred communication methods, you consent to us processing it for this purpose. We will not pass it on to any third party. You retain the right to opt out of this type of communication.

For data relating to the delivery of eSafe, edocuments and/or secure email solutions, we are the Data Processor. Information provided to us by the Data Controller, as a result of an agreement to provide services, will only be processed for the purposes of fulfilling the requirements of the agreement. The lawful basis for processing this type of data is Contractual Obligation. Your data is held on servers within the EU. Your data is retained according to your organisation’s retention policy and removed only on specific instruction from the Data Controller. Your data will not be transferred to a country outside the EU without express, written permission from your Data Controller and then only when appropriate safeguards are in place as required under UK data protection law.

By visiting our website, you are accepting and consenting to the practices described in this policy.

1. INFORMATION WE MAY COLLECT FROM YOU

We may collect and process the following data about you:

  • Information you give us. You may give us information about you by filling in forms on our website (www.SecureDD.nl, secure.SecureDD.nl or other secure document delivery web application provided by SecureDD to your business)(our site, or our sites) or by corresponding with us by phone, email or otherwise. This includes information you provide when you register to use our site, sign up for any regular newsletter, participate in research activity, register for the secure email or epayslip solutions, information services, web forum or consultancy, search for a product, and when you report a problem with our site or our solution, request us to contact you or otherwise contact us. The information you give us may include your name, address, email address, phone number. For solution registration purposes, this may include national insurance number and/or payroll number.
  • Information we collect about you. With regard to each of your visits to our website www.securedd.nl or web app, we may automatically collect the following information:
    • technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
    • information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including the date and time); pages you viewed or searched for; page response times, download errors, lengths of visits to certain pages, page interaction information (such as scrolling, clicks and mouse-overs), methods used to browse away from the page, if you linked to our site from another website, the address of that website, and, if you linked to the site from a search engine, the address of that search engine and the search term you used.
  • When using SecureDD solutions, we do not routinely monitor your activity once logged in to view your documents. However, activity data will be gathered for your company Administrator. If your company has requested Google Analytics style data, this may also be recorded for analysis purposes by us for your company Administrator. Please contact your Administrator to establish if this option has been activated.
  • Information we receive from other sources. We may receive information about you if you use any other website we operate or other services we provide. We also work closely with third parties (including, for example, business partners, sub-contractors, hosting, analytics providers, search information providers) and may receive information about you from them.

2. USES MADE OF THE INFORMATION

We use the information held about you in the following ways:

  • Information you give to us. We may use this information to carry out our obligations arising from any contracts entered into between you and us or us and your Data Controller, to provide you with the information, products and services you request from us, to notify you about changes to or to make suggestions and
  • recommendations that may interest you about our range of products or services, or to ensure that content from our site is presented in the most effective manner for you and for your computer.
  • Information we collect about you. We will use this information in one or more of the following ways;
  • to administer our website
  • to provide services under a contract or agreement;
  • to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
  • to enable verification that you are a human and not a bot (reCAPTCHA)
  • to allow you to participate in interactive features of our services, when you choose to do so;
  • to carry out research where permission has been granted or generic research that does not involve personal data;
  • to provide your Data Controller, activity information, to enable them to manage the service we provide;
  • as part of our efforts to keep our site safe and secure;
  • to measure or understand the effectiveness of marketing activity we serve to you and others, and to deliver relevant marketing activity to you;
  • to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.
  • Information we receive from other sources. We may combine this information with the information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).

Where providing services under contract or agreement, we may only process your data in a manner consistent with the contract or agreement. SecureDD employees will, from time to time, be required to access your data for legitimate business purposes, such as to assist you with a support query or to investigate or resolve an issue raised by you. If you are an employer or a payroll bureau, your clients/employees will need to be made aware of this.

3. COOKIES

Cookies are small text files that are used by our website to make our user’s experience more efficient. The current EU Cookie Law (more information) states that we can store cookies on your machine if they are essential to the operation of our site but that for all others we need your permission to do so. SecureDD uses some non-essential cookies.

To learn more about cookies, including what they are, how they work and how to block them or delete them, please visit www.aboutcookies.org for detailed guidance.

The following information describes the cookies that SecureDD currently use on this site and what we use them for:

Session Cookies

We use a session cookie to remember what you’ve been viewing and the actions you have taken. If these are disabled, various functionalities of the site will be unavailable and you may not achieve the objective of your visit. More information on session cookies and what they are used for at www.allaboutcookies.org

Persistent Cookies (Google Analytics and reCAPTCHA)

We use Google Analytics, a popular web analytics service provided by Google, Inc. Google Analytics uses cookies to help us to analyse how users use the site. It counts the number of visitors and tells us things about their behaviour overall – such as the typical length of stay on the site or the average number of pages a user views.

We also use reCAPTCHA to verify you are a human, not a bot. This also sends information to Google to enable the function. Your use of this is subject to Google Privacy Policy and Terms of Use.

The information generated by the cookie about your use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity and providing other services relating to website activity and internet usage.

Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google undertakes not to associate your IP address with any other data held by Google. You can find out more about Google’s position on privacy as regards its analytics service at www.google.co.uk/intl/en/analytics/privacyoverview.html

If you have Adobe Flash installed on your computer (most computers do) and you use SecureDD audio or video players, Google Analytics will try to store some additional data on your computer. This data is known as a Local Shared Object or Flash cookie. This helps us to analyse the popularity of our media files. We can count the total number of times each file is played; how many people watch videos right to the end and how many people leave before the end. Adobe’s website offers tools to control Flash cookies on your computer.

Social Buttons

On many of the pages of the site you will see ‘social buttons’. These enable users to share or bookmark the web pages. There are buttons for: Twitter, Google +1, Facebook ‘Like’, and LinkedIn ‘Share’. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside SecureDD. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including our site so if you click on any of these buttons, these sites will be registering that action and may use that information. In some cases these sites will be registering the fact that you are visiting SecureDD.nl and the specific pages you are on, even if you don’t click on the button if you are logged into their services, like Google and Facebook. You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.

If you are happy to use our site now that you know what cookies we use and what we use them for, please click the ‘Accept Cookies’ button in the toolbar below.

If you wish to control which cookies are used, you have the following options available to you:

  • Click the ‘Decline Cookies’ button in the toolbar below which will stop Google Analytics tracking but keep session cookies enabled on this site.
  • Browse the site using your browser’s anonymous usage setting which is called ‘Incognito’ in Chrome, ‘InPrivate’ for Internet Explorer or ‘Private Browsing’ in Firefox and Safari.
  • Not use this site and delete all SecureDD cookies from your chosen Internet browser. To delete any cookies that are already on your computer, please refer to aboutcookies.org for detailed guidance regarding your chosen browser. You will need to search in your cookie folders for ‘SecureDD.nl’ to find our cookies if you wish to perform a deletion.

PLEASE NOTE: Not accepting the cookies will prevent us from learning about website visitor behaviour that helps us improve your website visit experience. It may also render areas of the website unusable.

Disallowing cookies when using our solutions, may prevent your Administrator from managing aspects of the solution. Please contact your Administrator to discuss cookies.

4. ACCESSIBILITY POLICY

 

SecureDD is a registered trading name of Secure International BV  which is a limited company registered in Gouda, the Netherlands.

SecureDD will make every effort for all pages on this site to conform to at least Level 1 standard of the W3C’s Web Content Accessibility Guidelines. We will continue to make improvements and make sure this website conforms to these guidelines. SecureDD & SecureDD are not responsible for the accessibility of any third-party websites which this site may link to. With respect to the provision of services online we have implemented a number of features to make this website easy to use, especially for users with disabilities. The following features improve navigation for text only browsers, screen reader users, and users of keyboard navigation.

  1. Style This site uses Cascading Style Sheets (CSS) for visual layout. If your browser supports it, style sheets can be disabled or over-ridden to customise the appearance of the website, to your preference.
  2. Tabbing We appreciate that not all people using our sites can use a mouse; we will ensure that all of our websites can be browsed in a logical manner using the Tab button. Pressing the ‘Tab’ key while on a web page will select the next link on the page. You can press ‘Tab’ repeatedly to get to the chosen link. The selected link is indicated by the dotted border around the link. Once your chosen link is selected, you can trigger it by pressing the ‘Enter’ key on your keyboard. You can move backwards through links by pressing ‘Shift’ + ‘Tab’ together.
  3. Font You can change the font size of each page to your preference through the browser.
  • In Internet Explorer, select ‘View’, then ‘Text Size’, and then your preferred size. In Firefox press ‘CTRL +’ to increase font size and ‘CTRL -‘ to decrease. ‘CTRL 0’ will reset sizes to default.
  • In Chrome press ‘CTRL +’ to increase font size and ‘CTRL -‘ to decrease. ‘CTRL 0’ will reset sizes to default.
  • In Safari, select ‘View’, then ‘Text Size’, and then your preferred size.
  • In Opera, select ‘View’, then ‘Text Size’, and then your preferred size.
  1. Labels are used to assist access to form fields. All forms follow a logical tab sequence.
  2. The site has been designed to be easy to read through its colour combinations. If you have any diffi culty in reading parts of the site, try increasing the font size, or try altering the visual appearance of your browser.
  3. We have worked hard to ensure that our links are meaningful, and some links are explained in greater detail by using a title attribute, visible when hovering over the link.
  4. JavaScript may be used on the site to improve usability. All pages and processes are still accessible and usable if JavaScript is disabled or unavailable. Flash may be used on the site to enhance the experience of the user. An effort will be made to make sure that if a user does not have the correct plug-in for Flash elements, it does not detract from the user accessing the core content of the website
  5. This website is built to HTML5 and CSS 2.0 standards. To ensure code quality and that standards are maintained we are committed to checking this on a regular basis.
  6. This website will function and look as intended in browsers that support these standards. The most common of these are:
  • Internet Explorer (latest version), Firefox, Chrome, Safari and Opera on Windows
  • Safari, Chrome and Firefox on Mac OS X

If you do not have one of these browsers installed or are unable to upgrade, you may find the website easier to use by disabling CSS altogether. Please see your browser’s help documentation for further information.

 

5. EXERCISING YOUR RIGHTS

Where SecureDD is the Data Controller. You may revoke your consent to the processing of your data, ask for information about any personal data we hold about you, or ask us to correct or delete that information by sending an email to support@securedd.nl. Please be specific about your requirement. You may be sent a form to complete and may be asked to provide identification.

Where SecureDD is the Data Processor. If you are a user of our services, provided under contract, requests to revoke consent, requests to correct information held about you, requests to be deleted and requests for information must be sent to your company Data Protection Officer who will take the appropriate action and pass on that request to us, if required.

Other sites. Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates If you follow a link to any of these websites, please note that these websites have their own privacy policies and we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Any changes we may make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy.